FREEDOM OF INFORMATION

FREEDOM OF INFORMATION

Information available from Stokenham Parish Council under the model publication scheme

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only	(hard copy and/or website)
Who’s who on the Council and its Committees	Website Hard Copy	FREE 10p per sheet
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	Website Hard Copy	FREE 10p per sheet
Location of main Council office and accessibility details	Website Noticeboards	FREE FREE
Staffing structure	N/A

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	(hard copy and/or website)
Annual return form and report by auditor	Website Hard Copy	FREE 10p per sheet
Finalised budget	Hard Copy	10p per sheet
Precept	Hard Copy	10p per sheet
Borrowing Approval letter	N/A
Financial Standing Orders and Regulations	Hard Copy	10p per sheet
Grants given and received	Hard Copy	10p per sheet
List of current contracts awarded and value of contract	None
Members’ allowances and expenses	Hard Copy	10p per sheet

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	(hard copy or website)
Parish Plan (current and previous year as a minimum)	Website Hard Copy	FREE 15p per sheet
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Newsletter Website Hard Copy	FREE FREE 10p per sheet
Quality status	Hard Copy	10p per sheet
Local charters drawn up in accordance with DCLG guidelines	None

Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum	(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Website	FREE
Agendas of meetings (as above)	Website Hard Copy	FREE 10p per sheet
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	Website Hard Copy	FREE 10p per sheet
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.	Hard Copy	10p per sheet
Responses to consultation papers	Email on request Hard Copy	FREE 10p per sheet
Responses to planning applications	District Website Hard Copy	FREE 10p per sheet
Bye-laws	N/A

Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	(hard copy or website)
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	Hard Copy N/A Hard Copy Hard Copy Hard Copy	10p per sheet for all Hard Copies
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	N/A Hard Copy N/A None None	10p per sheet
Information security policy	None
Records management policies (records retention, destruction and archive)	None
Data protection policies	None
Schedule of charges )for the publication of information)	Website Hard Copy	FREE 10p per sheet

Class 6 – Lists and Registers Currently maintained lists and registers only	(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	N/A
Assets Register	Hard Copy Website	10p per sheet FREE
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	District Council Website
Register of members’ interests	District Council Website
Register of gifts and hospitality	District Council Website

Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only	(hard copy or website; some information may only be available by inspection)
Allotments	N/A
Burial grounds and closed churchyards	N/A
Community centres and village halls	N/A
Parks, playing fields and recreational facilities	None
Seating, litter bins, clocks, memorials and lighting	N/A
Bus shelters	Hard Copy of agreements and letters	10p per sheet
Markets	N/A
Public conveniences	N/A
Agency agreements	N/A
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	N/A

Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Housing Needs Survey	Website	FREE

Contact details:

Clerk: Gill Claydon

Address: Stokenham Parish Council, Highfield, Kiln Lane, Stokenham, Kingsbridge Devon TQ7 2SF

Tel: 01548 581185 Email: clerk@stokenham-pc.gov.uk

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 10p per sheet (black & white)	Actual cost *
	Photocopying @ 15p per sheet (colour)	Actual cost

	Postage	Actual cost of Royal Mail standard 2^nd class

Statutory Fee		In accordance with the relevant legislation (quote the actual statute)

Other	Officer time to research, collect and copy request	£13.90 per hr.
.

* the actual cost incurred by the public authority