Councillors were invited to declare any personal or prejudicial interest, including the nature and extent of such interests they may have in any items to be considered at this meeting. They were also reminded to consider whether in the light of recent activities any items within their Register of Interests should be updated.

• Cllr Mrs Winrow declared a Personal and Prejudicial interest in Item 11 in relation to the Golden Jubilee.

Mrs Felton of Chillington attended with regard to the street lighting proposals and planning application for Helmers Development. She advised that she had initially put in a complaint with regard to the advertising hoarding etc as it had been erected without planning consent in a Conservation Area making the area she felt look like a used car lot. That approach to the Planning Department had only met with the response that if they were firm and such had gone to Appeal they would have lost and therefore they were not pursuing this. This had now been in place for some time but the views had changed and an application sought from Taylor Wimpey. She did not feel the amount and positioning was in keeping with the rural Conservation Area.

Mrs Felton went on to note that Government is concerned about light pollution and asserted that the areas around Helmers are well lit and the brightest illumination was from the sign light. Some of the new proposals were therefore felt to be over the top for a country village. Her further understanding from solicitors for Taylor Wimpey were that they would be putting in an application for further housing. She was concerned that twelve months ago the proposed barn development was passed with them to be preserved to protect the street scene and now they were classed as unrepairable. The barn adjacent to the pub should have been for old people and now was a beju residence. Mrs Felton felt that the lighting should be minimal if not unchanged on the main A379 with low level of lighting in the development.

Cllr Vale asked if therefore this application for signs and flats was retrospective and it was agreed it was. The Chair noted that parish council were not impressed with suggested changes to the barns but at present there was no application on the table.

The Minutes of the:

(a) full council meeting dated 21^st July 2011 were approved by all present and duly signed as a true and correct record – Approved.

It was AGREED unanimously to Co-Opt Sue Oakman. The signed Declaration of Acceptance of Office and Undertaking to Observe the Authority's Code of Conduct will be completed and thereafter the Register of Interests documentation sent to the Monitoring Officer at District.

5. PLANNING & PLANNING MATTERS

The applications below were considered at this meeting and the following observations submitted to District:

• 2223/11/AD Advertisement consent for signage to include hording, V board and 4 x flags Helmers Meadow, Chillington – Objection. The application if permitted would enable such to be in place until 2013 and it was felt that the amount of advertising and size of the flags and hoarding were out of keeping with the locality and not in keeping with a Conservation Area. Such structure was also felt to be unneighbourly due to the noise from the halyards catching the wind which was increasing as winter progressed. It was felt that such installation without permission showed a cavalier attitude and did not respect the area.

• An email from a resident with regard to the above application was noted.

It was AGREED that parish council parish council reply to the draft template created by District noting its ease of use and approach to planning and congratulating its content supporting the use of such document should the need arise in the future. It was acknowledged that at present there were no significant developments potentially in Stokenham but this was felt to be a suitable template for future use for even a small development or for anyone who wishes to provide affordable housing.

It was AGREED to set up a Working Group to consider what actions are required to prepare for the Winter weather and bring such suggestions and costs for consideration to full council and raise the awareness of the need for salt wardens in villages.. It was suggested that the County be approached to include the short section of the school bus route from Carehouse Cross roundabout to the school entrance.

He noted that gritting from Beesands towards Prawle onwards is being cut. If this is only when the weather is frosty that they will not grit and they are currently over gritting when it is not freezing then he felt these changes were only cost effective. However Cty Cllr. Brazil is to check with Tally Ho buses as to whether they will run the bus if not salted as he felt County have a statutory responsibility to ensure children get to school.

The Chair enquired if Cty Cllr. Brazil could assist with funding of salt bins and he advised he had a locality budget of £15,000 to be used over an area from Kingsbridge to Stoke Fleming.

It was AGREED that training should be held during October or November 2011 at a cost up to

£500.

It was AGREED to respond to the District consultation that parish council feel such comments should await the outcome of the reading of this section of the Bill in October 2011.

It was AGREED approve the draft newsletter for printing and distribution and that in future such draft would be emailed to all councillors with the date of publication and request any comments or changes without the need to return to full council.

Cllr Mrs Nuttall-Smith was on the original Golden Jubilee Committee and produced the Minutes that advised the monies put aside would be made available to association/groups as a loan, the implication being that if an event was a failure they would not be asked to repay the loan but in theory it is expected to be repaid back to council to hold for future events. This money is to be used across the whole of Stokenham Parish and there may be other bodies that might wish to put something on might need to borrow a set up fee. To date no one else has approached parish council.

It was AGREED to allow the Stokenham Village Community Association to use £400 of the Golden Jubilee loan held and should no other group request such assistance over the next six months then the remainder will be made available on request.

It was further AGREED that the request by Stokenham Village Community Association that Parish Council give a grant of TWO HUNDRED AND FIFTY POUNDS (£250) towards an activity on the Diamond Jubilee celebration day be given towards items e.g. mugs and paint so the Association can arrange for Stokenham children a ceramic painting studio where they make a personalized memento of the day.

It was AGREED to respond to the above survey from comments noted within the meeting.

She suggested that solar panels on some of the houses could pay towards the lighting. Mrs Felton pointed out that there was a large sodium light right opposite the development entrance that illuminates all the estate and the current parking area in front of the barns. However the walk round to the bus stop is narrow and could do with lighting.

Further she noted that Tanpits Lane is lit by the street signage and picks up light further along opposite the Forge and there are lights down Tanpits Lane which stop by the stream before reaching the hall. One safety aspect when egressing Tanpits Lane was that currently pedestrians can see headlights oncoming which makes it safer to know cars are there and not step out of Tanpits.

It was AGREED to respond to the proposed layout and provision of lighting within the Helmers Development and nearby section of the main road (A379) as follows:

After consideration of the lighting proposed within the development it was felt that such should be reduced especially as Government look to reducing light pollution and such minor road lights are turned off later. Parish council also favoured the property hung lighting to keep the pavements clearer. However it was suggested that the for the end of the development where access is provided to the hall the lampstand should be retained/placed to encourage users to the hall.

The traditional stands were favoured to keep the Conservation Area feel rather than urban utility.

On the main road lighting was felt sufficient as most pedestrians carry torches and to encourage them leaving such behind due to higher lighting in one area was not providing for other areas. It was however suggested that between where the development new pedestrian accessway steps out onto the A379 which is nearby to the bus shelter, this is a narrow blind spot where people can step out and parish council would be prepared to support another low level street stand. No other increase on the main road was felt necessary.

14. REPORTS

Dist. Cllr. Baverstock, Cllr Ansell and committee members Steph Dean, Alan Steer, Joe Johnston and Rob Steer attended a meeting. They adopted a new Constitution and talked about various maintenance matters. Dist. Cllr. Baverstock intimated that District did not want to maintain the Village Green and the village could manage such and this subject was discussed.

Dist. Cllr Baverstock then went through the Minute points. He is now to find out what finance is available. There was consideration to plant trees at the north end of the green but it was felt they probably would not grow. The large boulder on the entrance to the Village Green was noted to mask the entrance to the play area and it was suggested for safety reasons this should be moved. Cllr. Mrs Steer is unable to attend the meeting at the same time as her husband and therefore a replacement member for the group is required from parish council.

It was noted that property sales for various elements of this development are handled by South West Homes and the documentation regarding selling properties on Helmers Way, Chillington within the first page states there must be a minimum deposit of 40% and on the second page states 30%. It was felt that all wished these properties to go to local people but there did not even seem to be a concensus on how long they are offered to local people. One article staete three months and a District article says four months. This development has gone on for a long time but the District Council support and offer side did not appear in place. The Clerk was asked to request District them to correct their site with addresses and figures.

A meeting was to take place with the parish council working group and Peter Greening on Monday 19^th September 2011.

Plans and costings are awaited from a third play equipment provider.

Matters arising around the parish:

• Signpost by Bus Shelter at Kellaton has disappeared.

• A letter was sent as requested in relation to the South West Coastal Path at Strete and Graham Bryant has made contact from the South West Coastal Path team to meet up.
• Request received from Alan Denbigh Slapton Line Partnership to use the noticeboard space at the end of Torcross toilets. Andy Pratt from the Field Centre has confirmed that should any emergency notices need to be placed in this location Parish Council can use their board. It was agreed to remove the parish council noticeboard and allow Slapton Line Partnership to use such place.
• Notification received from the Police to say that the old 08452 777444 number for reporting non emergencies is to be replaced by 101.
• Kingsbridge Agenda 21 have produced a 'Towards a Sustainable Kingsbridge' plan for carbon reduction and requested comments from parishes that look to the town as their centre for shopping.
• A letter dated 2^nd September 2011 has been received questioning the designation of a path at Beesands and whether the owner is within their rights to close it off. The definitive footpath map shows that this is a path allowed at the discretion of the owner and thus they are within their rights to close off such. Whether a claim could be made in the next Definitive Footpaths review would be dependent upon evidence at that point.
• South Devon and Dorset Shoreline Management Plan now published and copy received.
• Devon Association of Local Councils Annual Report received and notification of AGM to be held in conjunction with the Community Council of Devon on Saturday 8^th October 2011, Exeter Racecourse at a cost of £15 per person. No councillors wished to attend.
• Road Closure notified for 7th-25^th November 2011 at A381 junction with Dartmouth turnoff. Notification only advised due to diversion using the A379 through this parish.
• Letter received to advise that the Heads of Agreement have not been signed for Holbrook Terrace Play area.
• It was previously suggested that the permissive path from Churchyard car park to Stokeley needs cutting back but these works appear to have been carried out.
• Copy letter sent to District CEO from Exercise Tiger Memorial Tank John Casson requesting use of the Torcross car park 23^rd - 29^th April 2014 – Noted.
• Data Protection Good Practice Note advises that where a councillor has access to and processes personal information in the same way as employees it is the council rather than the councillor that determines what personal information is used for. Councillors however must have regard not to use such information for their own personal social or campaigning use. It is therefore suggested that parish councillors do not need to register as Data Controllers in their own right unless they use such personal information on a computer to timetable surgery appointments or take forward complaints made by local residents.
• Letter received from Stokenham Pre-School requesting a grant towards building a canopy over their existing play area. This will be considered after the accounts are reviewed in preparation for the 2012/13 precept.
• Notification from SDCLAG that there is 65% subsidised training (from £500 to £175) in renewable heat installation to encourage uptake from the Government Renewable Heat Incentive.
• Ground/Air Heat Pump Expedition October 5^th 2011 from The Quay, Kingsbridge Cost £15 p.person
• Letter dated 10^th September 2011 expressing concern with regard to an article in the Gazette and perceived use of a business premises. This will be followed up by the clerk.
• A message posted on the parish council website blog asks whether a local business is to be changed into a residential premises.

Dist Cllr. Baverstock sent his apologies and provided a written report (as attached).

Cty Cllr. Brazil noted there had been a meeting with Phil Norrey at Stokenham School and now Christine Channon was to visit the school at 1.30p.m next Friday and Cty Cllr Brazil will lobby for funds towards a new classroom. A letter from parish council could be provided to her at school. Strete Parish Council had mentioned the South West Coastal footpath meeting. He then noted the lack of buses and various meetings that had attempted to provide better connections from Kingsbridge to Dartmouth. The Leader of County Council is on the South Hams Committee and at the next HATOC meeting the Head of Rural Transport was attending to make a presentation. It was felt that the public transport service was so scratchy no one was using it and in the end there will be no buses. Therefore they need to fundamentally rethink how buses work in rural areas. Another set of cuts are forthcoming next year so things are not looking good and the Sunday service terminates in Winter. County had put out to tender to run the service and another company won it but First National then ran its bus service alongside the other company to make theirs unviable. Only the schools statutory duty to get children to school keeps buses running in this area.

The Chairman enquired about the use recently by a film company of areas up at Start Point where the fields were awash with vehicles like a caravan site. It was noted that the film company had left today. However for this use there was no formal permission required and yet paths were damaged around Mattiscombe and ropes put up which stopped people going down to the beach along with the litter of marquees and portaloos. It was noted that there is no right to stop anyone going down to Mattiscombe beach. The owner of the field has the right to allow use of their fields under the 28 day rule but it was felt discourteous that no one has to seek permission for such intense use. There had also been another crew in another area which is designated normally an organic area with skylarks and yet such use takes no consideration of this.

Balances were provided and the below cheques were noted and agreed for signature:

001832 Eclipse Internet £52.16

001833 Hawthorns Accounting Servs. Ltd. - End of Year £135.00

001834 and 35 CANCELLED

001836 HMRC £280.23

001837 Wages August £1025.40

001838 E. Luscombe – Bus Shelter £75.00

001839 A. Ball – Bus Shelter £75.00

001840 P. Ball – Bus Shelter £75.00

001841 Hawthorns Accounting Servs Ltd. - Three months Payroll £18.00

001842 Concorde Copiers – Maintenance £7.76

001843 HMRC £280.23

001844 Wages September £1025.40

001845 Eclipse Internet £37.76

001846 Stokenham Village Community Association – Jubilee Funds £400.00

001847 BT – Hall and Council £306.88

001848 Eclipse £37.76

Current Account: £8604.75

Savings Account (1) : £19611.95

Savings Account (2) : £4915.63

Received: Website payments £208.00

Points of information on the table.

The next full parish council meeting will be held on Thursday 20^th October 2011 at 7.30p.m. in Stokenham Parish Hall. The next planning committee meeting will take place on the first Monday in October, if plans received make it necessary to call such.

Meeting finished: 10.15 p.m.

Signed ……………………… Dated: 21st October 2011.

Chairman.