(a) Councillors present ACCEPTED and duly completed their Declarations of Acceptance of Office and Undertaking to Observe the Authority’s Code of Conduct in the present of the Proper Officer.

(b) Councillors present also RECEIVED the Register of Interests form for them to complete and then sent to the Monitoring Officer for retention. They were also advised of the Register of Gifts and Hospitality and Register Amendment forms which are available on request.

As retiring chairman one more duty which is to preside over next Chairman.

Cllr Charles Rogers was Proposed by Cllr Mrs Nuttall-Smith and Seconded by Cllr Ansell as Chairman before such proposal was voted on and all AGREED that Cllr Rogers stand as Chairman and then he duly signed the Declaration of Acceptance of Office of Chairman.

Cllr Rogers gave a short thanks and acceptance before thanking Peter Greening for his assistance and offer to look after the parish website for the foreseeable future. He went on to note that Cllr Foss had been elected as a District Councillor for an adjacent area and thus did not have the time to commit to being Chairman. He urged all councillors to carry out their duties as representatives of the whole Stokenham Parish and not just to represent the village each lives in.

Cllr. Foss was Proposed by Cllr Ansell and Seconded by Cllr. Mrs Nuttall-Smith before it was voted upon and AGREED by all that he stand as Vice Chairman. Thereafter he duly signed the Declaration of Acceptance of Office of Vice Chairman.

Applications received for co-option were made available for consideration:

• Bill Ireland – AGREED unanimously to co-opt.
• Christine Fox – AGREED unanimously to co-opt.

The Declarations of Acceptance of Office and Undertaking to Observe the Authority’s Code of Conduct and completion of Register of Interests documentation will be signed and received before the Proper Officer before they attend a meeting.

It was AGREED to nominate representatives on outside organisations as on the attached.

Councillors were invited to declare any personal or prejudicial interest, including the nature and extent of such interests they may have in any items to be considered at this meeting. They were also reminded to consider whether in the light of recent activities any items within their Register of Interests should be updated. Cllr. Mrs Steer declared a personal and prejudicial interest in planning application 1064/11/F.

The following annual payments were APPROVED:

Devon Playing Field Association £35.00

Devon Association of Parish Councils £419.73

Local Council Review and Village Green Magazines £Nil

Coleridge Association of Parish Councils £ 15.00

The Saltstone Group – Group not longer meets. £ NIL

Data Protection Act £ 35.00

Society of Local Council Clerks (subscription shared with Salcombe

Town Council for the annual membership of £190) £ 95.00

Insurance renewable 1^st June 2011. £1035.34

Website:

• It was noted that no increases have been made since 2007 and such income of approximately £500 p.a. was due to the ex chairman voluntarily running the website and this income covered all costs. Previous payments were discussed and it was AGREED to increase to £18.00 p.a. To advertise plus £8.00 for any subsequent insertion and £4 each for a photo, logo, links etc.

The following documents were APPROVED and noted:

A rolling Tenancy Agreement in relation to Stokenham Playing Field dated 24^th June 1997 which incurs the council in half yearly payments totalling £75.00p.a.

Beesands Village Green Constitution signed 20^th January 2011 wherein the District Councillor acts as Chairman with two parish councillors nominated to represent Stokenham Parish Council along with four residents of Beesands elected to serve.

No documentation has ever been provided by Devon County Council or South Hams District Council in relation to the placement of bus shelters on land at Beesands, Carehouse Cross, Stokenham and two existing ones in Chillington. However purchase documentation exists for Kellaton Bus Shelter. Two further bus shelters have been placed by Parson Brinkerhoff on behalf of Devon County Council at Fairfield and Robins Field during May 2008 no legal documentation has been received apart from plans but Parish Council are now responsible for maintenance of such.

Devon County Council has entered into an agreement with the parish council for the erection of hanging baskets and the placement of a Christmas tree on County owned land within the triangle at Torcross. Such terms with residents as to maintenance require updating of the agreement signatories.

The Permissive Path Footpath Agreement between all landowners that the footpath passes across from Stokenham to Torcross dated June 2005 was noted.

There are currently no loans, leases or other agreements in relation to land or equipment save for the maintenance agreement for the council Kyocera photocopier held by the clerk.

The current Bank Mandate allows for cheque signatories Peter Greening, Ron Bates and Cllr Mrs Nuttall-Smith, together with the clerk also being a signatory to enable occasional necessary cheques to be signed in the absence of two of the aforementioned and for the clerk to be able to obtain bank balances and action inter account transfers. It was agreed to replace the two outgoing councillors with the Chairman Cllr Rogers and Cllr Cowley.

Councillors were appraised of the Local Government Act 1972 and AGREED to indicate their wishes with regard to receiving agendas, minutes and documentation by signing the attached agreement.

It was PROPOSED and AGREED that the planning committee continue to hold executive powers to make representations on planning and highway planning matters.

The Minutes of the:

(a) full council meeting dated 21^st April 2011 were approved by all present and duly signed as a true and correct record.

(b) Planning Committee – None held in May.

(c) Annual Parish meeting dated 16^th March 2011 were noted.

It was noted that as of this meeting the Minute page numbers would commence from number one again.

Four members of the public were present Chris Hyson, Anthony Vale, Peter Greening and Mrs Jeffries. Chris Hyson advised that the CCA had some basic drawings for a replacement hall which were a starting block for a basic replica of the existing. From these basic drawings the Association considered options the previous night with the newly elected Parish Council Chairman being present. After such brainstorming they now had a decent scheme. The groupu were going to get the original drawings re done to include comments made and then following basic costings it seemed they needed matched funding. It was their intention to delay in an attempt to carry out this project properly and take it one step at a time and submit a properly balanced assessment to planning officers. Chris Hyson's feeling was that the had got a lot further in the last 2 months than in the last 5 years. Fingers crossed it would move forward now. Taylor Wimpey had suggested they might do such build whilst they were on site but the committee felt they might not get the plan right if they accepted so quickly and were thus taking their time.

Anthony Vale enquired about a planning matter on the agenda which referred to a letter in relation to 2 Fairfield Way Chillington. The clerk explained that this was an officer number on a response that advised there was in fact a planning permission in place and no further action required

It was also raised by Mr Vale that there were permanently two wheelie bins and bags dumped with rubbish accumulating by the Fairfield Bus shelter and he questioned such positioning. The clerk will enquire of District.

The applications below were considered at this meeting and the following observations submitted to District:

Cllr. Mrs Steer left the meeting whilst the following application was discussed and considered.

• 1064/11/F Renovation of existing property and its conversion and extension to create two number cottages Old Grist Mill House, Chillington – No objection. It was noted that there is an existing entrance from the highway already in place but the development intention is for further access to the proposed rear property from through a new development not yet built. There is also a Definitive public footpath through the original access and such plans appear to breach this footpath. Parish Council felt the proposals would improve the property as the extension brings capacity up to two properties rather than one and each is more affordable. However with the access from the front the question is raised with regard to the Definitive footpath and designated parking space. A condition is also sought that the rear property is not to be occupied until such time as vehicular access is formed through the new development. Dist Cllr Baverstock believed that the current glass carport was showering glass on those using the footpath which is why such footpath sign has been removed temporarily. Parish Council have requested its reinstatement.

• Email dated 3^rd May 2011 advising that there is no breach on application 0138/11 2 Fairfield Way, Chillington.
• Copy letters from neighbours dated 10^th 11^th and 12^th May 2011 in relation to their objection to application 0931/11/RM Development site at rear of Penn Cottage/Shindle Park, Chillington
• Copy email sent to District by the South Hams Society dated 9^th May 2011 stating their support for letters of objection to application 0836/11/F Ashley, Holmleigh Road, Torcross

No nominations received this was dispensed with.

It was noted that Devon Association of Local Councils offer New Councillor Courses at £55 + VAT per person. It was AGREED that the Clerk investigate options for trainers to attend Stokenham to provide training during the end of September or October to encompass all councillors.

Matters arising around the parish:

• Pothole noted outside the house/driveway adjacent to Cotmore Caravan Park.
• Road seriously deteriorating from narrows out towards Beeson – from Mattiscombe Cross to Beeson there is a ditch forming and it was suggested engineers need to look at the whole stretch of road. On this point Dist. Cllr. Baverstock noted the damage to the road which should be put right by developers and such condition may well be in planning permissions. Check the one on the Gara Rock development.
• Concern was raised on the number of signs that seem to be proliferating on the roundabout at Carehouse Cross and it was noted that none of these had permission and could be removed.
• As the Provident Inn at Prawle was no longer in existence the brown sign should be requested to be taken down.
• The safety of children outside Stokenham school was raised due to speed on the road outside the school. It was noted that a County officer had prepared a plan and some works had been undertaken and Cllr Mrs Steer is to talk to the school about such plan.
• It was noted that on the pavement from the car park at Torcross towards the Boathouse the roadside oak barriers are rotting out.
• Road signage Stokenham to Chillingon all speed signs are obliterated by hedgerows and one sign has turned flat against the hedgerow.

• Asked if anyone wished to attend District review of their Statement of Community Involvement on 24^th May 2011 (10-12.30pm) at Follaton House – No representation.
• Meeting Thursday 26^th May 2011 5.30p.m. Slapton Village Hall, Slapton Line Business Forum – attendees Cllrs. Mrs Lockwood and Goodman
• Notification of proposed scales of audit fees, no change till 2011/12 - £285.00. There is currently a consultation on the Future of Local Public Audit which ends 30^th June 2011.
• Explained that the Chillington Community Association have asked whether they can have the Section 106 monies paid directly to them and they carry out such planning, consultation and build of new hall. District legal can see no legal restrictions so long as those paying the money are content and also subject to any comments from the District Officer dealing with such. At present Parish Council are seeking transfer of the Tanpits/Helmers Field to parish council and had sought to secure the Section 106 monies within this transaction but are content for the Chillington Community Association to take on the project.

District Councillor Baverstock offered his congratulations to all returning and new councillors after the election. Congratulations was offered to Dist Cllr. Baverstock for his re election from Cllr Hillier. With regard to Helmers Field when Dist Cllr. Baverstock had undertaken a door to door in Chillington he advised there was quite an amount of interest that there be provision on the area that was initially earmarked as a 'hall' within the development brief for a village car parking area to now be provided.

The change in senior management has resulted in the previous four directors of District now being reduced to two and fifteen heads of service down to seven. District used to work on 5 priorities with two or three cross cutting themes. This had been tidied up to 4 priorities – Economy, Environment, Community Life and Housing. In previous council policy development groups each had 8-12 District Councillors. Now the change is that other than 8 being on the Executive everyone else is a member of a Scrutiny committee of which there are three, these tie into the themes of the council. Economy and Environment, Community Life and Housing together with Corporate Performance and Resources which Dist. Cllr. Baverstock is to Chair. His hopes are to start to bring in community involvement into these committees. The intention is to go out to the community starting in the four major towns and discussing with them the performance of the District and looking for innovative ideas.

Today at District, bearing in mind Coleridge Bus and the difficulty Community bus services are having with the cost of diesel the District had approved his motion that the Government place the Community buses on an accepted list to burn red diesel, currently at 70p per litre rather than £1.40. MPs might not be successful on taking this recommendation forward but at least ot will show the value of community buses and if they could get them on red diesel it would solve a lot of problems for them, community buses have already said with such assistance they would provide more services.

In the new financial year he has a community grant availability for £1,000 for application from within the community. He has previously donated to the Youth Club at Chillington, a gazebo for the Girls Guides, cutlery for WRVS etc. There is also now a facility to now carry forward each year such unpaid grant funds during his four year term.

The Chairman asked whether Dist. Cllr. Baverstock was in a position to find other funds for the Chillington Hall or earmark such. He responded that he was unable to do so but as champion for children and young peoples work he was linked with organisations that provide grants which he would forward to Chris Hyson by email.

A question was raised as to what savings there were from getting removing senior staff. So far at District they have saved £2million in the last ¾ year but others have to realise that having sacked two senior directors there are redundancy payments so it will be a while before savings are seen.

Cty Cllr Brazil offered congratulations to the Chairman for his election to office. During election time councils had been in purdah and thus not done much but the big issue raised with him had been in relation to bus service. This had particularly come to light since April not just as the parish had lost the 93 on Sunday but all town run around buses and connections to Newton Abbott had gone and he was trying to do something about this. Maybe all the cuts did not affect Stokenham too much as they are used to no service!

The problem with speeding and congestion/pedestrians, cars and traffic in Chillington had been raised. There had been considerable reorganisation within County and John Halliday had moved. Thus Andy Gallagher is the main person for Stokenham and he is prepared to visit and carry out a site visit on a Wednesday in June. The 22^nd June was suggested along with inviting Pc Mutton.

Balances were provided and the below cheques were noted and agreed for signature:

001812 G. Claydon – Heating/Electricity £20.00

001813 SHDC – Annual insurance, inspection and maintenance fee for Holbrook Terrace play area 2011/12 £120.00

001814 G. Claydon – May 2011 £1025.40

001814 HMRC – Tax and NI £280.23

001815 AON Limited – Council Insurance £1035.34

Current Account: £19,032.73

Savings Account (1) : £18627.64

Savings Account (2) : £4914.60

Received: Precept £14,462.50

It was AGREED that Les Cowley and Charles Rogers be added to the Bank Mandate with Christine Nuttall-Smith and the Clerk continuing as signatories.

Points of information on the table.

The next full parish council meeting will be held on Thursday 16^th June 2010 at 7.30p.m. in Stokenham Parish Hall. The next planning committee meeting will take place on the first Monday in June, if plans received make it necessary to call such.

Meeting finished: 9.47p.m.

Signed ……………………… Dated: 16^th June 2011.

Chairman.