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MAY
STOKENHAM PARISH COUNCIL MINUTES OF THE ANNUAL
MEETING HELD ON STOKENHAM PARISH HALL PRESENT: COUNCILLORS: P.
GREENING R. WARDEN R. BATES R. FOSS J. BAVERSTOCK (also District
Councillor) J. ANSELL N. TOLCHARD A. VALE P. ARUNDELL W. HARWOOD J. Also in attendance: Clerk – Mrs G.
Claydon APOLOGIES: COUNCILLORS
DAVID WOOD – Ill health B.
1.
ELECTION OF CHAIRMAN
IT WAS PROPOSED
by Cllr. Baverstock that Cllr. Greening continue as Chair and seconded by Cllr.
Bates AGREED with all in favour.
2.
ELECTION OF VICE CHAIR
IT WAS PROPOSED
by Cllr. Warden that Cllr. Vale be Vice Chair and seconded by Cllr. Baverstock.
IT WAS FURTHER PROPOSED by
Cllr. Ansell that Cllr. Foss remain as Vice Chair and seconded by Cllr. Bates. Following a vote it
was AGREED that Cllr. Foss
continue as Vice Chair.
3.
DECLARATIONS OF ACCEPTANCE OF OFFICE A Declaration of
Acceptance of Office duly signed by the Chair and Vice Chair and duly witnessed
by the Clerk and thereafter RECEIVED
by council.
4.
DECLARATIONS OF INTEREST Councillors were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they had a personal or prejudicial interest in any matter to be discussed during this meeting.
Cllr. Baverstock advised that whilst he would take part in discussions with
regard to planning. In view of his
position as a District Councillor and the need for him to discuss such matters
with the planning officers and thus keep an open mind on deciding whether such
applications should go through under delegated decision or go to Planning
Committee he would take part in discussions but not vote at parish level.
5.
ELECTION OF SPECIFIC WORKING PARTY NOMINEES and REPRESENTATIVES ON
OUTSIDE ORGANISATIONS
Representation on the
following Committees and outside organisations was
AGREED (as attached):
Cllr. Harwood arrived.
6.
ANNUAL SUBSCRIPTIONS Local Council Review
and Village Green Magazines
£ 30.00 Coleridge Association
of Parish Councils
£ 12.00 The Saltstone Group
£ 15.00 Data Protection Act
£ 35.00 Society of Local
Council Clerks (subscription shared with Salcombe Town Council there ½
annual membership)
£ 91.00
7.
INSPECTION OF DEEDS Councillors reviewed
the rolling Tenancy Agreement in relation to Stokenham Playing Field dated 24th
June 1997 which incurs the council in half yearly payments totalling £75.00p.a. No documentation has
ever been provided by Devon County Council or South Hams District Council in
relation to the placement of bus shelters on land at Beesands, Carehouse Cross,
Stokenham and two in Chillington.
However documentation exists for Kellaton Bus Shelter.
Two further bus shelters have been placed by Parson Brinkerhoff on behalf
of Devon County Council at Fairfield and Robins Field during May 2008 no
documentation has been received. Devon County Council
has entered into an agreement with the parish council for the erection of
hanging baskets and the placement of a Christmas tree on County owned land
within the triangle at Torcross.
Such terms with residents as to maintenance are part of an ongoing agreement. A Permissive Path
Footpath Agreement between all landowners that the footpath passes across from
Stokenham to Torcross dated June 2005 was noted.
This footpath has been most successful and well used. There are currently
no loans, leases or other agreements in relation to land or equipment save for
the maintenance agreement for the council Kyocera photocopier held by the clerk. The current Bank
Mandate allows for cheque signatories Cllrs. Peter Greening, Ron Bates and John
Baverstock, together with the clerk also being a signatory to enable occasional
necessary cheques to be signed in the absence of two of the aforementioned and
for the clerk to be able to obtain bank balances and action inter account
transfers. 8.
MINUTES The Minutes of the meeting dated
9.
OPEN FORUM Welcomed Eric Heavisides but nothing to say.
10.
PLANNING & PLANNING MATTERS
Applications to be considered at this meeting:
0797/08/F Erection of
agricultural building for storage of grain Molescombe Farm, Chillington, 0826/08/F Erection of
dwelling 0828/08/F Removal of
condition 9 (use of non-relective glass) of planning approval 53/1472/06/F for
the demolition and construction of replacement dwelling Redhills, Stokenham,
Kingsbridge, TQ7 2SS – No objection but council expressed concern that such non
reflective glass was not available domestically. 0836/08/F Alterations
and extension to dwelling L'Argonaut, 0845/08/F Erection of
conservatory 2 0854/08/F Provision
of permanent fixing for temporary umbrellas Start Bay Inn, Torcross, 0863/08/DIS Discharge
of conditions on application 53/2438/07/F Middlecombe Farm, Beeson,
12.
PLANNING CORRESPONDENCE
02/05/08 Letter from
Programme Officer, Karen Duffield, notifying of Independent Examination of the
Affordable Housing DPD to be held on 17th June 2008 noted. 02/08/05 Letter from
District advising that the application with regard to the Channer Head Knacker
yard advising that it has been conditionally approved noted. 06/05/08 Letter from
District enclosing copy letter from a parishioner with regard to parish council
attendance to the neighbouring property to consider the impact of the
application noted. Cllr Baverstock also
advised that in his District Councillor capacity he had written to District
advising that parish councillors are concerned with people exceeding their
planning permission remit and thus putting on record his view with regard to
such circumstances. Cllr. Vale also
noted inaccuracies in some representations with regard to this application.
13.
PLANNING PERMISISON GRANTED
0366/08/F Demolition
of existing building and erection of new building to house fish shop The Shop,
The Viviers, Beesands. 0367/08/F Demolition
of existing building and erection of new building house café The Café, The
Viviers, Beesands. 0513/08/F Extensions
and alterations to dwelling Westlea, 0565/08/F Erection of
building for storage and dispatch of finished goods Site of Units at
14.
AUDIT 2007/08 Councillors were
appraised of the following documents and necessary formal procedures and
thereafter Cllr. Baverstock formally PROPOSED that council APPROVE such action
SECONDED by Cllr. Warden with council in full AGREEMENT to:
15.
PROPOSED DEVOLVED SERVICES It was reported that
the expected meeting had been deferred until Monday 19th May 2008 and
therefore consideration of such proposals (if any) would take place at the
following meeting. District Cllr.
Baverstock advised he had attended meetings and that district council officers
were making it very clear to other members that there a partnership is being
formed with Stokenham and negotiations were being dealt with the utmost
importance.
16.
GRANTS Councillors
considered grants to the following:
17.
COMMITTEES Following the
dissolution of all committees at the April full council it remained to receive
the minutes of the Planning Committee dated 21st April 2008.
These Minutes were duly approved and signed by the Chair as a true and
correct record of this meeting.
18.
REPORTS Matters around the parish requiring notification or action by the Clerk: It was noted that there still remained
concerns that there were no public toilets between Beeseands and The pothole in the road outside the Start Bay Inn was noted and the Clerk is to report such.
It was noted that on the road from Tanpits Cottage towards The Kennels the drainage holes are bunged up. Several signs and fingerposts on the . Grass verges in Chillington at Meadowside have not been cut and are a disgrace – Clerk to chase District. It was noted that the Church House Inn work has been completed adjacent to the County car park and ownership of the land used is to be investigated – Clerk to liaise with Highways. SLAPTON Cllr. Baverstock advised that he had attended this meeting that met at Slapton Village Hall. One of the topics presented was the creation on 1st May of the Devon Destination Management Organisation replacing the Devon Tourist Board. Cllr. Baverstock felt that the logo was awful and noted this was now a Private Limited Company with a new Devon Brand that he was not wholly comfortable with. His concern was who made the decision to change and noted that County agreed such with various other councils 2005.
BEESANDS GREEN It was advised that there had been controversy over various issues and there has been a request that the Beesands Green Advisory Group is reconstituted and there should at least be one Annual Meeting. Cllr. Ansell advised that previously District Council had always called such meetings and Cllr. Baverstock advised that this time he would do so. Cllr. Baverstock went on to note that the new flood wall instead of turning waves out into sea is in fact turning them back in and they are hitting the roofs of the houses and causing more concern. Cllr. Vale advised that further evidence should be sought before a letter is written to the Environment Agency.
HIGHWAYS The Chair noted that on using the back
lanes from East Allington to this
Cllrs. Warden and Ansell had attended a consultation meeting and been through all local projects in great detail. At this meeting they selected three main projects and these were advised. Also in conjunction with all other local parishes they had given due consideration to the reintroduction of a Hopper Bus. Creation of footpath maps and walk guides incorporating cycle ways and byways on an A2 size sheet folded into four was also considered. Reference to footpath work on Cllr. Ansell noted that projects such as the maps guide might be a ‘quick win’ project for the first year money that will require spending within 3 months. The Hallsands project was chosen as a window of opportunity with developers wanting to move it on. The Clerk then
advised councillors that the full bid must be made by 19th May 2008.
It was noted that as part of the bid all partners must sign a statement
assuring their support of this application.
Thereafter a steering group will set up for decision making purposes and
must comprise of more than 50% private and third sector members.
Bidding group members are expected to form the basis of the steering
group and Stokenham is a bidding group member and as thus the Town Clerk sought
agreement as Proper Officer having contributed to compiling the bid application
to sign such bid application on behalf of Stokenham Town Council.
This was agreed unanimously. Cllr. Baverstock
advised he had made enquiries with District with regard to the provision of
toilets at Hallsands. There is no
obligation on the developers to create a facility and there is no requirement of
District to build one and they are not financially or in any other way
interested. Thus Cllr. Baverstock
has intimated that parish council might be interested and a request will be made
to devolve the land. District advise that
they cannot second the land to
parish but in view of the CLAG bid perhaps a joint partnership with District
providing the avenue to the land and parish acquiring funding will be pursued.
Cllr Warden left the meeting.
PARISH
The Chair advised
that the parish hall committee have secured funding toward their kitchen
refurbishment from the
Chair advised he had
attended a training day in Ivybridge as webmaster for Stokenham.
County have created a website which coordinates all the information that
is available arising from Parish Plans, Village Design Statements or MCTi.
If this website reaches a satisfactory conclusion it will be a very
valuable tool.
Parish councils with
websites and possessing a Parish Plan are being encouraged to feed their
information into this website. The
Webmaster has been given such facility to do this and also provide training and
encourage adjacent parishes to do likewise.
AREA OF OUTSTANDING NATURAL BEAUTY Cllr. Foss advised
that as Chair of this group he had attended
CHILLINGTON Three bus stops have
bus shelters and Cllr. Baverstock noted that there is a request for such
opposite
CLERK’S REPORT
LOCAL AUTHORITY MEETINGS Councillors were reminded of an email advising that a Parish Cluster meeting with District was being held at Malborough tonight wherein they will discuss their perspective on the Boundary Review. No councillors responded agreeing to attend either Ivybridge or one of the other locations and thus there will be no attendance from Stokenham. An email was sent to District expressing concern that due to election of Chair tonight no councillors could attend and the fact that the new format of Parish or Town Councils hosting these meetings had been dropped. The response came from District advising that the clash of dates was unavoidable and the timescale of the Boundary review prohibited continuing the new format. Such format would be returned to on the next occasion. A further meeting is to be held by County Council on 19th May 2008 at Kingsbridge Town Council offices to discuss the Boundary Review and councillors were urged to attend.
DIVERSION OF PUBLIC FOOTPATH 14, STOKENHAM This matter was too late to be put on
the agenda but a response is required by
AFFORDABLE HOUSING DPD EXAMINATION
– STATEMENT OF COMMON GROUND A letter dated
TROUTS Notification of the change of name of this development together with corresponding plan: 1-9 Prospect House 1-2 Garden Apartment, Prospect House 1-2 Ella Mews 1-2 Edith Mews Patience House
Cllr.
19.
DISTRICT COUNCILLOR’S REPORT Cllr.
Baverstock sought the opinion of the parish council on the question of play
areas in order that he can make representation at District.
His understanding is that there are plans to replace or renovate existing
furniture in the play areas in this parish i.e. Chillington and Beesands before
seeking parish approval to take on such services.
Cllr Ansell noted that as such it would depend on the remainder of the
package offered and as such parish was open to discussion. With
regard to the Boundary Review issue this area could be looking at 2 concepts the
District and County proposals. He
thus advised that if parish council has concerns about the Cllr.
Vale noted the District proposal and enquired with regard to the Teignbridge
input and their 8 proposals. 20.
Cllr. 21.
FINANCE
Current Account £ 1569.68 Instant Savers (1) £29583.32 Instant Savers (2) £ 3227.72 Transferred £4000.00
Cheques: 001478 C. Nuttall-Smith – APM Sundries £ 26.61 001479 Sarah Pepper of Country Cottage Crafts – Training Day £ 264.38 001480 Nick Walker Printing – Newsletters £69.00 001481 Mrs G. Claydon – Clerk’s wages £950.66 001482 In. Rev – Tax and Nat. Ins: £417.84 001483 Concorde Copiers – Maintenance: £3.37 001484 Eclipse Internet – Community and Parish Internet (April) £to be advised. 001485 SHDC – Election costs £1425.36 001486 Hawthorns Accounting Sers. Ltd. – Internal audit: £110.00 001487 – 001492 Councillors allowance cheques less tax 001493 - 001496 Councillors allowance cheques inc. tax 001494 Allianz Insurance PLC – Council Annual Insurance: £830.53
END OF YEAR CERTIFICATES All councillors were given their Councillors Allowance and those paying tax by PAYE were presented with their P60s.
Received:
Website - £264.00 ½
yearly precept - £11,808.00 22.
POINTS OF INFORMATION SHDC Agenda & Minutes
8th May 2008 x 2. SHDC Spring Magazine SHDC Factual
clarification letter dated Employer Budget Pack
2008. DAPC Newsletter
May/June 2008 x 2. Slapton Line
Partnership newsletter May 2008. Land Registry
Voluntary First Registration of Title information. May Recycling and
Refuse Collection dates. SHDC Development
Control and Conservation User Group Minutes Appointment of
Independent Members to the Policy Authority advertising. TOR Homes Open Door
magazine Spring 2008. Junk Mail Newsletter
Spring 2008 23.
The next full parish council meeting will be held on Thursday 5th June 2008 at 7.30p.m. in Stokenham Parish Hall. Meeting finished: 10.17p.m. Signed ……………………… Dated: 5th June 2008.
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